Terms & Conditions


Any product or service can only be entered in one category.
If the same or essentially similar entry is made in multiple categories, Motor Transport reserves the right to put it forward for judging only in the most appropriate category.

Read the criteria for each award carefully.
Entries that do not comply will be marked down or rejected.  Most categories are only open to commercial vehicle operators – please check the category criteria to ensure you are eligible to enter.

Explain in no more than 1,000 words why you deserve the Award.
Do not exceed 1,000 words within your submission (appendices are excluded from this count). Provide supporting evidence that is clearly referenced in the entry.

Complete an entry form using a new form for each category.
Photocopies are acceptable.
For each category you enter you will need to send 4 hard copies of your entry plus 4 completed entry forms to:
Kelly Farley
Motor Transport Awards
Road Transport Media, Chancery House, St Nicholas Way, Sutton, Surrey  SM1 1JB

Tel +44 (0) 208 652 5216

Entries and completed entry form(s) must reach the Motor Transport Awards desk by the extended deadline.
Deadline: 5pm on 3 March 2017.

If you have not received confirmation of receipt of your entry within 5 working days.
Contact Kelly Farley.Tel +44 (0) 208 652 5216.

You will be informed if your entry has been shortlisted by 14 April 2017.

If you wish to be present on the night of the Motor Transport Awards you must book places to attend.

Only UK companies are eligible to enter the Awards.

Entries will not be returned to you unless you make acceptable arrangements and provide a return envelope with postage paid.

Entries which have been entered in a previous MT Awards competition and have not been significantly updated are not eligible for this year's competition.

The copyright of all materials assembled will remain the property of the organiser.
These may be used for the purpose of publicising the Awards.

All entrants must agree to publicity in respect to their entry both before and after the Awards presentation.
Any confidential data in the entry must be clearly highlighted as such and will not be published.

The decision of the judges is final.
No correspondence on their decision will be entered into. By registering and completing an entry for the MT Awards you agree to these Terms and Conditions.

Award winners may state in advertising/promotional activity and on their stationery that they are a winner.
This must include the category and the year in which the award was won.


Table Bookings

Booking individual places.
All individual places booked will be located on the 2nd or 3rd row right hand side of the balcony tables.  No individual places will be positioned on the ground floor.

All bookings will be confirmed within 5 working days.
If you do not receive confirmation of your booking or an invoice from Road Transport Media Limited please:
Contact Kelly Farley

Bookings may be paid by credit card at the time of booking; otherwise we will invoice you. 
Invoice payments must be received by Road Transport Media Limited within 28 days of the invoice date or by close of business 5 working days before the Event, whichever is the earlier.

Tickets for the event will not be issued until payment has been received in cleared funds.

Special requirements.
A form will be sent.  Simply complete and return as instructed on the form.  This form must be received within 48 hours prior to the event, otherwise charges will apply and it may not be possible to take care of the specific requirements of any guest.

Lighting and special effects.
It is the table booker’s responsibility to inform guest(s) that special effects, including strobe lighting, may be used on the night.

It may be necessary for reasons beyond our control to alter the venue or the date of the event. We will give you as much notice as we can and your booking will be transferred to the new venue or date.

Age of guests.
Grosvenor House, A JW Marriott Hotel, takes the safety and protection of children very seriously.
The hotel’s policy is that no persons under the age of 18 may attend the function or enter the function room at any stage during the event.  This policy, set by management, upholds the licensing objective “The Protection of Children from Harm”.

Cancellations must be made in writing to the registration contact at the address below. 
If you cancel on or before 1 March 2017 we will refund your booking fee less an administrative charge of 15%.
If you cancel after 1 March 2017 no refund will be given.
Please note this also applies in the case that payment has not yet been received when full payment of your booking would be required.

If the Organisers cancel the function we will refund all booking fees paid. 
We do not, however, accept liability for travelling, accommodation or any other expenses incurred as a result of any cancellation or postponement of the event.

Our liability for loss or damage incurred as the result of cancellation or postponement of the event is limited
to the amount of your booking fee.

These terms and conditions are governed by English law and the courts of England and Wales
will have exclusive jurisdiction over any dispute.

Kelly Farley
Motor Transport Awards
Road Transport Media
Chancery House
St Nicholas Way
Tel +44 (0) 208 652 5216
Email kelly.farley@roadtransport.com