Terms and Conditions: Table Bookings

Confirmation
• All bookings will be confirmed within 4 working days.  If you do not receive confirmation of your booking from Motor Transport please contact Sarah Barnes immediately (T +44 (0) 20 8652 3233).

Payment
• Bookings may be paid by credit card at the time of booking; otherwise we will invoice you.  Invoice payments must be received by Motor Transport within 28 days of the invoice date or by close of business 5 working days before the Event, whichever is the earlier.
• Tickets for the event will not be issued until payment has been received in cleared funds.

Special requirements
• A form will be sent.  Simply complete and return as instructed on the form.  This form must be received within 48 hours prior to the event, otherwise charges will apply and it may not be possible to take care of the specific requirements of any guest.

Lighting and special effects
• It is the table booker’s responsibility to inform guest(s) that special effects, including strobe lighting, may be used on the night.

Alterations
• It may be necessary for reasons beyond our control to alter the venue or the date of the event. We will give you as much notice as we can and your booking will be transferred to the new venue or date.

Cancellations
• Cancellations must be made in writing to the registration contact at the address below.  If you cancel on or before 13 April 2010 we will refund your booking fee less an administrative charge of 15%.  If you cancel after 13 April 2010 no refund will be given. 

• If we cancel the function we will refund all booking fees paid.  We do not, however, accept liability for travelling, accommodation or any other expenses incurred as a result of any cancellation or postponement of the event.

•  Our liability for loss or damage incurred as the result of cancellation or postponement of the event is limited to the amount of your booking fee. 

These terms and conditions are governed by English law and the courts of England and Wales will have exclusive jurisdiction over any dispute.

Sarah Barnes
Reed Business Information 
Quadrant House, H2
The Quadrant
Sutton
Surrey  SM2 5AS  UK
Tel +44 (0) 20 8652 3233
Email sarah.barnes@rbi.co.uk

Terms and Conditions: Entries

• Read carefully the description of the category you wish to enter.
• Read the top tips of what the judges are looking for.
• Explain in no more than 1,000 words why you deserve the Award: what you set out to do and what has been achieved. Do not exceed 1,000 words with your submission (appendices are excluded from this count). 
• Provide supporting evidence.
• Complete and entry form using a new form for each category.  Photocopies are acceptable.
• Send three hard copies of your entry to:
                                                          Angela Jones
                                                          Motor Transport Awards Desk
                                                          Reed Business Information
                                                          Quadrant House, L3
                                                          The Quadrant
                                                          Sutton
                                                          Surrey  SM2 5AS
• Entries and completed entry form(s) must reach Motor Transport by 9 April 2010.
• If you have not received confirmation of receipt of your entry by 9 April 2010 please contact Angela Jones.
• You will be informed if your entry has been shortlisted by 7 May 2010.
• If you wish to be present on the night of the Motor Transport Awards you must book places to attend.