Terms & Conditions: Entries
• Any product or service can only be entered in one category. If the same or essentially similar entry is made in multiple categories, Road Transport Media Limited reserves the right to put it forward for judging only in the most appropriate, category.
• Please read the guidelines on entry length and criteria for each award carefully – entries that do not comply will be marked down or rejected.
• Read carefully the description of the category you wish to enter.
• Read the top tips of what the judges are looking for.
• Explain in no more than 1,000 words why you deserve the Award: what you set out to do and what has been achieved. Do not exceed 1,000 words with your submission (appendices are excluded from this count).
• Provide supporting evidence.
• You must submit 4 copies of each entry. Each copy must be accompanied by a completed entry form. Photocopies are acceptable.
• Send FOUR hard copies of each entry to:
Angela Jones
Motor Transport Awards Desk
Road Transport Media Limited
2nd Floor, Nine Sutton Court Road
Sutton
Surrey
SM1 4SZ
(Tel +44 (0) 20 8652 3818)
• Entries and completed entry form(s) must reach Road Transport Media Limited by 16 March 2012.
• If you have not received confirmation of receipt of your entry by 19 March 2012 please contact Angela Jones.
• You will be informed if your entry has been shortlisted by 30 April 2012.
• If you wish to be present on the night of the Motor Transport Awards you must book places to attend.
Terms & Conditions: Table Bookings
Confirmation
• All bookings will be confirmed within 5 working days. If you do not receive confirmation of your booking or an invoice from Road Transport Media Limited please contact Louise George immediately (T +44 (0) 20 8652 8583).
Payment
• Bookings may be paid by credit card at the time of booking; otherwise we will invoice you. Invoice payments must be received by Road Transport Media Limited within 28 days of the invoice date or by close of business 5 working days before the Event, whichever is the earlier.
• Tickets for the event will not be issued until payment has been received in cleared funds.
Special requirements
• A form will be sent. Simply complete and return as instructed on the form. This form must be received within 48 hours prior to the event, otherwise charges will apply and it may not be possible to take care of the specific requirements of any guest.
Lighting and special effects
• It is the table booker’s responsibility to inform guest(s) that special effects, including strobe lighting, may be used on the night.
Alterations
• It may be necessary for reasons beyond our control to alter the venue or the date of the event. We will give you as much notice as we can and your booking will be transferred to the new venue or date.
Cancellations
• Cancellations must be made in writing to the registration contact at the address below. If you cancel on or before 7 March 2012 we will refund your booking fee less an administrative charge of 15%. If you cancel after 7 March 2012 no refund will be given.
• If we cancel the function we will refund all booking fees paid. We do not, however, accept liability for travelling, accommodation or any other expenses incurred as a result of any cancellation or postponement of the event.
• Our liability for loss or damage incurred as the result of cancellation or postponement of the event is limited to the amount of your booking fee.
These terms and conditions are governed by English law and the courts of England and Wales will have exclusive jurisdiction over any dispute.
Louise George
Motor Transport Awards
Road Transport Media Ltd
2nd Floor, Nine Sutton Court Road
Sutton
Surrey SM1 4SZ UK
Tel +44 (0) 20 8652 8583
Email louise.george@rbi.co.uk
